Booking Terms & Conditions


Welcome to our Urla Surf House website!

Please read these Booking Conditions carefully as they explain a number of important things and set out our respective rights and obligations.

In these Booking Conditions references to "you" and "your" include the first named person on the reservation and all persons on whose behalf a reservation is made. The Site is owned and operated by Olapa Board Sports Su Sporları ve Turizm Tic. Ltd. Sti. of Urla Surf House Gülbahçe Mahallesi 12075 Sokak No: 46 Urla / İzmir Türkiye (“we”, “us”, “our”) and when you make a reservation, your booking is with us.

If you make your reservation through websites like Booking.com, Tatil.com and Expedia.com or through any of tourism agencies, the terms and conditions of these companies will be applied. When your reservation is confirmed by one of these companies we consider that you have read and accepted the terms and conditions of the companies.

By making a reservation contacting directly Urla Srf House, the first named person on the reservation agrees on behalf of all persons detailed on the reservation that:

•He/she has read these Booking Conditions and has the authority to and does agree to be bound by them;

•He/she consents to our use of information in accordance with our Privacy Policy;

•He/she is over 18 years of age and where placing an order for services with age restrictions declares that he/she and all members of the party are of the appropriate age to purchase those services; and

•He/she accepts financial responsibility for payment of the reservation on behalf of all persons detailed on the reservation.

1. Making a reservation

Please check the details of your reservation are correct before you submit your reservation request. We will not be liable for any delay or non-performance of your reservation if you provide us with incorrect information.

After your reservation is confirmed if you believe that any details on the confirmation are wrong or if you require any changes to be made, you must contact us immediately as it may not be possible to make changes later.

We reserve the right to refuse a reservation and decline to issue a confirmation at our absolute discretion.

2. Paying for your reservation

Payment can be made at the Urla Surf House hotel by cash, credit/debit card, bank transfer or mail order.

Depending on the type and time of booking, 30% or full prepayment of your reservation amount may be requested at the time of booking in which case you credit/debit card can be charged or you can make bank transfer with the 30% or the full reservation amount at any time between the time of booking and the check-in date.

If you have not paid for your reservation in full at the time of booking, you will need to pay in full on arrival at the hotel.

If we do not receive all payments due in full and on time, we are entitled to assume that you wish to cancel your reservation. In this case, we will be entitled to keep all monies paid or due at that date and you must pay the cancellation charges notified to you at the time of booking.

3. Prices

The price of your reservation and the terms upon which payment, changes and cancellations are made will vary according to your room, booking type and other factors, and you will be notified of these terms at the time of booking. Please note that all rates are subject to availability.

Our prices are based on a ‘dynamic pricing’ model and are set by individual hotels depending on their booking patterns, and will therefore fluctuate depending on supply and demand. The price of your reservation will be confirmed at the time of booking. You must always check the price at the time of booking.

Prices are including accommodation and breakfast. All other payment for any incidental extras (e.g. bar, meals etc.) must be made directly to the hotel or restaurant before you check out.

Prices will also vary depending on the currency chosen by you for payment and any exchange rate differences. Conversion into foreign currency is given as an indication and is non-contractual. Only the currency confirmed on reservation is guaranteed (if this currency is different from the one used in the hotel, possible exchange fees will remain the customer's responsibility). If a rate states that payment is to be made on arrival at or departure from the hotel, and the customer's currency is not the same as that of the hotel, the rate debited by the hotel may differ from that indicated when the reservation was made, on account of a possible difference between the exchange rate on the date of reservation and the dates of the hotel stay.

We reserve the right to correct errors in both advertised and confirmed prices. We will do so as soon as we become aware of the error.

The price of your confirmed reservation is subject at all times to the correction of errors and changes arising from government action such as changes in VAT or any other government imposed changes, and changes in the exchange rates of currency, and we reserve the right to pass on to you any increases in the price of your confirmed reservation as a result.

Certain promotional offers available on the Internet are sold exclusively on the Internet, that is, remotely and in no circumstance at the front desk of the hotel.

4. Changes by you

Should you wish to make any changes to your confirmed reservation, you must follow the procedure outlined in your booking confirmation. Whilst we will try to assist you we regret amendment requests cannot always be met. Where an amendment can be made, you will be liable for payment of any additional costs incurred by us. See also any specific terms notified to you at the time of booking.

5. Cancellation by you

Please note that certain reservations are non-refundable in the event of cancellation once the reservation has been confirmed. If the reason for your cancellation is supported with official letters, you may be able to reclaim these charges.

6. Curtailment

If you decide to check-out before you’re due to, we cannot refund the cost of the remainder of your reservation which you have not used, or be liable for any associated costs you may incur.

7. If we cancel your reservation

We may cancel your reservation at any time with immediate effect if you fail to make all payments applicable to your reservation in full and on time, or you otherwise breach a material term of these booking conditions. This is in addition to any other legal rights and remedies we may have as a result of your breach of contract.

We may in exceptional circumstances be required to cancel your reservation due to ‘Force Majeure’. If this happens we will notify you as soon as possible and:

•If you have already paid for your reservation, we refund your payment to you; or

•If you have not yet paid for your reservation, you will not be required to do so.

We regret we cannot meet any expenses or losses that you may incur as a result of such change or cancellation.

For the purposes of this clause, ‘Force Majeure’ means any event which we could not, even with all due care, foresee or avoid as a result of which we cannot provide you with your room. These events can include, but are not limited to war, threat of war, civil strife terrorist activity and its consequences or the threat of such activity, riot, the act of any government or other national or local authority including port or river authorities, industrial dispute, lock closure, natural or nuclear disaster, fire, chemical or biological disaster and adverse weather, sea, ice and river conditions and all similar events outside our control.

8. Insurance

You are strongly recommended to take out personal travel insurance for all members of your party. It is your responsibility to ensure that the insurance cover you purchase is adequate for your particular needs. We do not check insurance policies.

9. Special Requests

If you have any special requests, you must advise us at the time of making your reservation. Although we will endeavour to pass any reasonable requests on to the relevant hotel, we regret neither we nor the hotel concerned can guarantee any request will be met. The fact that a special request has been noted on your confirmation or any other documentation or that it has been passed on to the hotel is not confirmation that the request will be met. Failure to meet any special request will not be a breach of contract on our part unless the request has been specifically confirmed. We do not accept reservations that are conditional upon any special request being met.

10. Disabilities and Medical Problems

If you or any member of your party has any medical problem or disability which may affect your stay, please tell us before you make your reservation so that we can advise as to the suitability of the chosen room. In any event, you must give full details in writing at the time of making your reservation. If the hotel reasonably feels unable to properly accommodate the particular needs of the person concerned, we must reserve the right to decline the reservation or, if full details are not given at the time of booking, cancel when we become aware of these details.

11. Complaints

If you wish to complain during your stay, please inform the hotel manager immediately who will endeavour to put things right. If the complaint cannot be resolved and you wish to complain further, you must send formal written notice of your complaint to us at hello@urlasurfhouse.com, giving all relevant information. This will assist us to quickly identify your concerns and speed up our response to you. Failure to follow the procedure set out in this clause may affect ours and the applicable supplier’s ability to investigate your complaint, and will affect your rights under this contract.

12. Behaviour

When you make a reservation, you accept responsibility for any damage or loss caused by you or any member of your party. Full payment for any such damage or loss must be paid directly to the hotel at the time. If you fail to do so, you will be responsible for meeting any claims subsequently made against us (together with our own and the other party’s full legal costs) as a result of your actions. Hotels reserve the right at any time to terminate your stay or that of any member of your party due to misconduct, where justified in their reasonable opinion. No refunds will be given. Furthermore, neither the hotel nor we shall be under any obligation whatsoever to pay compensation or meet any costs or expenses you may incur as a result of your stay being terminated.

13. Our Liability

We will not be responsible or pay you compensation for any injury, illness, death, loss, damage, expense, cost or other claim of any description if it results from:

•the act(s) and/or omission(s) of the person(s) affected;

•the act(s) and/or omission(s) of a third party unconnected with the provision of the accommodation contracted for and which were unforeseeable or unavoidable;

•unusual or unforeseeable circumstances beyond our control, the consequences of which could not have been avoided even if all due care had been exercised; or

•an event which we could not, even with all due care, have foreseen or forestalled.

It is a condition of our acceptance of liability under this clause that you notify any claim to us strictly in accordance with the complaints procedure set out in these conditions.

We will not accept responsibility for services or facilities which do not form part of our contract with you. Excursions or other tours that you may choose to book or pay for whilst you are at the hotel are not part of your contracted arrangements with us.

Photographs displayed on the Site are not contractual. Although every effort is made to ensure that photographs, graphic images and text used to illustrate hotels provide as accurate an impression as possible of the accommodation offered, variations may occur, in particular as a result of changes to furniture or possible renovations.

Hyperlinks in the booking confirmation may link to sites other than the Site and we accept no responsibility for the content of these websites or the services offered on them.

14. Modification of the Booking Conditions

These Booking Conditions may be modified and/or supplemented at any time by us. In this case, the new version of the Booking Conditions will be put online by us and will automatically apply for all customers with immediate effect.